04/29/2021
MCS Woodworking is a manufacturer of architectural millwork & custom casework primarily within the commercial industry. Our company has been in business for 26 years, and we are currently seeking an administrative assistant to join our team.
Essential Duties & Responsibilities:
•Provides administrative support to ensure efficient operation of office.
•Maintain polite and professional communication via phone, e-mail, and mail.
•Greet and assist visitors by phone or in person.
•Screening phone calls and routing callers to the appropriate party.
•Making travel arrangements, such as booking flights, cars, and making hotel reservations.
•Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
•Write up quotes, work orders, invoices and purchase orders.
•Write up change orders as a quote, and put onto work order.
•Time study each job for time, materials, and profit/ loss.
•Ensures invoices are submitted and paid in a timely manner.
•Send out lien waivers, warranties, msds, and care & maintenance close-out documents.
•Submit samples to customer, as needed, per project.
•Make out production schedule daily.
•Order office supplies and stock materials for the shop.
•Review project invitations, whether to bid or not and enter into spread sheet.
•Pay bills weekly.
•Communicate & send, photos along with other marketing documents to website manager.
•Assist project managers by gathering prices and researching products, as needed.
Other Duties:
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time with or without notice.
Preferred Education & Skills:
•Knowledge of Quickbooks.
Required Education & Skills:
•Prior administrative experience.
•Knowledge of appropriate software including: Microsoft Word & Excel
•Excellent computer skills, especially typing.
•Works well with a team.
•Exhibits strong customer service and interpersonal skills on the phone and face to face.
•Communicates clearly and effectively.
•Attention to detail.
•Valid driver’s license.
